eTimesheets & eBillings

In the oil and gas industry, precise time recording is crucial. We devised and built custom software for a long-time client that simplified the timesheeting process, eliminating the potential for human error, while saving time and bringing about a host of other benefits for the business.

Transforming payroll and invoicing efficiency

In the oil and gas industry, precise time recording is crucial.

Getting it right means people working out in the field are paid the right amount, on time; customers are invoiced quickly and accurately; and estimates and job cost updates are spot on.

Above all, it’s extremely efficient if you can create a system that brings all this together in a standardised format.

Codify worked with a long-time client, a global provider of integrated operations, maintenance, modification and asset integrity solutions, to do just that.

We devised and built custom software that simplified the timesheeting process, eliminating the potential for human error, while saving time and bringing about a host of other benefits for the business.

Background

Our client was handling a vast amount of timesheets per week, across a diverse and large workforce, who were remotely situated in various on and offshore locations.

The offshore focal points completed field workers’ timesheets each week, prior to being authorised by the offshore installation manager (OIM) - a number of different spreadsheet formats were in use across the different platforms. This timesheet information was added to Excel, and then manually keyed into the payroll system, or inputted again to create job cost updates and invoices.

All of which was time consuming.

Approach

We created purpose-built software that standardised their timesheet and billing processes. We also provided training for staff.

Its strength is its configurability - simply put, the system’s flexibility to be changed in line with what they need it to do.

Offshore leads still input their personnel’s time details, but now this information automatically transfers to the company’s central database and payroll system, and is verified onshore, before automatically creating payroll export files, as well as cost updates and invoices for its clients.

This eliminates the need for manual inputting and duplication, instead enabling prompt seamless payments, as well as accurate and effective job estimating and invoicing.

We would love to hear from you. Get in touch by email or phone us on 01224 261600.